Jump to the main content

TÜV®

IMS - Integrated Management System

IMS - Integrated Management System

An integrated management system (IMS) should be understood as a system that builds on the requirements of two or more management system standards. The different targets of these standards are pursued, for example in the fields of quality, environment, occupational health and safety. The burgeoning harmonization of the structure of standards, keyword High Level Structure, makes the integration of standards in a management system not only easier in each case but also more transparent for the responsible system manager.

The holistic effect of the basic features of a management system, such as continuous optimization or an assessment and consideration of all relevant risks, is further intensified by an integrated approach.
Show the market that you meet its demand for an integrated approach and that you take various aspects and influences into account in a joint procedure through the certification of your integrated management system.

Your advantages

Your advantages of a cooperation with TÜV AUSTRIA:

  • By having your integrated management system certified, you prove to your customers and partners that your organization, and thus indirectly your products and services too, satisfy a number of standards and integrate their aspects in a holistic procedure
  • Through transparent processes and continuous improvement measures with an integrated approach, you continue to develop your organization towards greater legal security too.
  • By bringing clarity to your goals, processes and responsibilities, you not only create a success-oriented corporate culture but also increase your employees’ awareness of their own responsibility as well as their motivation.
  • Exploit the strong internal synergy effects and cost-saving potential of your integrated management system in the auditing and (re-)certification process too. Integrated certifications save time, costs and resources.
  • Find the right balance – with experts from TÜV AUSTRIA. Documentation for the sake of documentation? An integrated management system can only work properly if it serves the company, the owner, the employees and all of the other stakeholders in the manner they demand. Our auditors create the greatest possible benefits from auditing and certification for you.

Target group

From small, medium-sized, right through to large companies – across all sectors and irrespective of the type of company, your company too can be certified pursuant to the integrated management system.

Requirements

A documented management system that is integrated in and practiced by the organization that satisfies the requirements of at least two management system standards (e.g. quality management according to ISO 9001 and environmental management system according to ISO 14001). You can develop each management system further into an integrated system according to the internal and external requirements. There is no upper limit for the integration of standards.

Certification procedure

A certification process usually takes between three and five weeks. We already take your individual needs and the urgency of the certification into account during its planning. We will determine the exact effort as well as the duration and costs together with you before the certification process. This is why every certification process begins with a briefing.

1. Briefing
We will explain the procedure to obtain your certificate in a non-binding and free meeting. Amongst those items that will be clarified in this meeting are:

  • Basis requirements for your certification
  • Goals and benefits of the certification
  • Comparison of the business data and definition of the scope of the certification
  • Discussion of your specific needs and wishes
  • Determination of the next steps that are needed for the certification

You will then receive an individual offer that is tailored to your organization on the basis of this briefing.

2. Commissioning
If our offer meets with your approval, the certification body is commissioned. Once you have received confirmation of your order, the certification process begins with a joint agreement of the timetable with the responsible auditor(s).

3. Pre-audit (optional)
A pre-audit can be carried out on request. However, this is not an essential requirement for certification.
Either specific areas and/or processes or the overall situation in your organization will be audited on the basis of a jointly defined framework. Any weak spots in the documentation and implementation of the system will be identified here. A pre-audit can provide you with a status report regarding the basic suitability for certification, a detailed expertise on individual processes or the conformity with individual requirements of the respective standard on request. The audit method hereby corresponds to that of the certification audit.

4. Level 1 certification audit
The level 1 audit serves to determine whether you are suitable for certification. Location-specific conditions are assessed and any necessary information with respect to the scope is collected. The level 1 audit primarily deals with the following main points:
Verification of the documentation for conformity and completeness compared to the requirements of the standard.

Status of the implementation of the management system within the company: Does the existing management and the level of implementation of the management system in the organization allow a certification in principle, or are any crucial details missing?
Before the level 2 audit is performed, an audit plan for the actual certification audit will be drafted on the basis of knowledge gained of your organization and the management system and jointly agreed upon with you.

5. Level 2 certification audit
During the level 2 audit, the efficacy of the management system in place in your company will be verified. Random checks will hereby be made with respect to all of the requirements in departments and organizational units as well as along the process chain.

The audit is based on:

  • The audit plan
  • The respective certification standard and/or individual standard requirements specified therein
  • Organization-specific documents
  • General and industry-specific principles (laws, additional, industry-specific, necessary standards,..)
    Following an analysis and assessment of the results, you will be informed of the outcome of the audit and any deficiencies or deviations during the final meeting. Corrective measures will be specified in the event of deficiencies. Subsequently, a root cause analysis and any specific documented measure will once again be verified by the audit team.

6. TÜV AUSTRIA certificate
The actual certification will be issued by the certification body of TÜV AUSTRIA following a successful audit and reporting on the basis of the audit report. Provided the following certification requirements have been satisfied, there is no reason why the certificate should not be issued promptly:

  • Documentation and implementation of the management system
  • Certification agreement (confirmation of the certification offer, the certification regulations and the T&Cs )
  • Positive outcome of the audit and thus a corresponding recommendation by your audit team to the certification body
    A certificate will be issued for a period of 3 years. In order to maintain the validity of the certificate over its entire term, an annual surveillance audit has to be performed with a positive outcome (12 months and 24 months after the certificate has been issued).

7. Surveillance audits
The annual surveillance audit verifies the efficacy and further development of the management system through random sampling. Surveillance audits are shorter than a normal audit and cover the deficiencies discovered in the last audit along with various key points of the requirements in the standard.

8. Re-certification audit
This has to be carried out before the certificate becomes invalid (usually after three years). In a re-certification audit (often also referred to as a repeat audit), all of the requirements are checked at random, the same as for a certification audit. The effort involved for this repeat certification audit is less than that for an initial certification (approx. 2/3 of the time needed for an initial certification audit).

Following a positive decision on the certification, a new certificate valid for a further three years will be issued that also has to be confirmed by an annual surveillance audit.

Your certificate, the certification logo

Your certificate is valid for three years and may be used for advertising purposes in accordance with the certification regulations.

Take a look at a sample certificate!

You are free to use the certification logo on your business stationery, website (in each case in connection with your organization), for example. Your planned use has to be approved/confirmed by the certification body for legal reasons.

  •  | Print
to top